Library Board - 2020 Meetings
THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF PLANNING COMMISSION AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.
Reason for allowing participation by electronic means:
As set forth in Executive Order 2020-15, “To mitigate the spread of COVID-19, protect the public health, and provide essential protections to vulnerable Michiganders, it is crucial that all Michiganders take steps to limit in-person contact. These critical mitigation measures include social distancing and limiting the number of people interacting at public gatherings.” This includes public meetings.
Procedure for public participation by electronic means:
Under Executive Order 2020-15, in order for the City to allow electronic participation in the meeting, there must be full opportunity for both the general public and the members of the public body to both hear and be heard at appropriate times during the meeting:“A meeting of a public body held electronically must be conducted in a manner that permits two-way communication so that members of the public body can hear and be heard by other members of the public body and so that general public participants can hear members of the public body and can be heard by members of the public body and other participants during a public comment period.”
The City will be utilizing the video/audio conferencing platform ZOOM. Members of the public body will be able to hear and speak to each other for the entire meeting, whether participating at City Hall or elsewhere. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting but will only be able to speak during a public comment period.
In order to connect to the meeting through ZOOM a member of the public needs to do the following:
Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period. Because of limitations on un-muting and re-muting members of the public, there will be only one public comment period, which will be at the end of the meeting (unless there is a public hearing item, in which case the following procedures will apply to that portion of the meeting as well).
When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, and you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.
Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:
City Council – www.cityofnovi.org/cccomment
Planning Commission – www.cityofnovi.org/pccomment
Zoning Board of Appeals – www.cityofnovi.org/zbacomment
Election Commission - www.cityofnovi.org/eccomment
Procedures by which persons may contact members of the public body prior to a meeting.
The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
Procedures for participation by persons with disabilities.
The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.