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CALL TO ORDER
The meeting was called to order at 7:45 p.m.
Present: Avdoulos, Kocan, Markham, Nagy, Papp, Paul, Ruyle, Shroyer, Sprague
Staff Present: David Evancoe, Director of Planning; Darcy Schmitt, Planner
Also Present: Tom Schultz, City Attorney
APPROVAL OF AGENDA
Motion to approve the Agenda as amended. (Matters for Consideration placed first, Matters for Discussion additions) Motion carried 9-0
MATTERS FOR CONSIDERATION
1. SUPPLEMENTAL RESOLUTION TO PLANNING AND ZONING STUDY ON LAND AT TWELVE MILE ROAD AND NAPIER
Motion to accept the Supplemental Resolution relative to Planning and Zoning Study on land at Twelve Mile and Napier Road effective today. Motion carried 9-0.
2. CHANGES TO BY-LAWS AND RULES OF PROCEDURE
Motion to adopt the revised By-Laws and Rules of Procedure for the Planning Commission as amended at the table tonight, April 9, 2003. Motion carried 9-0.
3. APPROVAL OF DECEMBER 18, 2002 PLANNING COMMISSION MINUTES
4. APPROVAL OF JANUARY 15, 2003 PLANNING COMMISSION MINUTES
5. APPROVAL OF JANUARY 29, 2003 PLANNING COMMISSION MINUTES
Three motions to approve the above-listed minutes as amended this evening. Motions carried 8-0.
Administrative Liaison: Chair Nagy reported.
Master Plan and Zoning Committee: Member Markham reported. Mr. Schultz distributed a letter that explains the new procedure for updating a Master Plan ("Coordinated Planning Act"), in effect as of January 8, 2003. Some of the changes include: 1. considering whether to review the Master Plan every five years (it doesnít have to be reviewed but it must be considered); 2. Notifying surrounding communities, the county, utilities, governmental entities, etc., of the Cityís intent to review the Master Plan; 3. providing up to 95 days for Master Plan review by those entities listed above (each entity is allowed a specific time frame); holding a Public Hearing on the new Master Plan; Adoption by either 2/3 majority Planning Commission vote (Michigan Planner) or by City Council if they adopted a resolution asserting the right to approve or reject the Plan.
Implementation Committee: Member Avdoulos reported. Future Agenda items include subdivision signage, beautification of major thoroughfares, reduction of lighting heights in I-1 where it abuts residential, rear yard loading/unloading, providing missing Ordinance definitions, considering church spires, applying new federal laws to approving new churches, reviewing maximum parking restrictions (impervious land improvements), architectural limitations based on proximity, coin-operated car washes. Mr. Schultz suggested that the Implementation Committee sends a list of their future Agenda items to City Council so as to confirm that the Committee is proceeding in a manner acceptable to the City, and that all known pending issues are encompassed by this list.
Planning Studies and Budget Committee: Member Kocan reported. She requested that the Department return to the Planning Commission with a copy of the City Council approved budget for the Commissionís review.
Environmental Committee: Member Markham reported.
Communication Liaison: This Committee has not met.
Rules Committee: Member Shroyer reported earlier in the evening.
Woodlands Review Board: Members Kocan and Papp reported. Chair Nagy encouraged Members Kocan and Papp to write a letter to City Council to voice their concerns regarding the change to the Boardís membership.
Main Street Committee: This committee is currently inactive. Member Papp raised a question about the incomplete sidewalks and tree placement and whether the City is potentially exposing itself to a pedestrian accident. Mr. Schultz indicated that the City will look into the matter.
Capital Improvements Committee: Member Sprague reported.
MATTERS FOR DISCUSSION
1. PLANNING COMMISSION HANGING FIRE/ACTION SUMMARY
Mr. Evancoe discussed the following distributed materials:
∑The Hanging Fire Summary and Planning Commissionís Action Summary.
∑The Projects List (by Juanita Freeman) and The Projects Map (by Bill Berdelman)
∑Mr. Evancoe will locate the form that provides new projects and their site-plan numbers. He will distribute it at an upcoming meeting.
2. Joint Session between the Planning Commission and City Council
The Commission will return to this item at their next meeting after the Planning Commissioners have had the chance to review their calendars. Chair Nagy suggested that City Council forward their proposed Agenda to the Commission so that they can adequately prepare for the meeting.
Moved by Member Paul:
Motion to adjourn the meeting. Motion carried 8-0. Meeting adjourned at 11:37 p.m.