|View Agenda for this meeting
PARKS, RECREATION AND CULTURAL
The meeting was called to order at 7:30 PM with Commissioner Schwarzlose presiding.
ROLL CALL: Blair (Absent), Dooley (Present), Iszler (Present) Policicchio (Present), Schwarzlose (Present), Staab (Present), Wingfield (Absent), Bharadwaj (Absent), Kerbrat (Present).
APPROVAL OF AGENDA:
It was moved by Commissioner Policicchio and seconded by Commissioner Staab to approve the agenda as written.
Voice Vote Unanimous
CITIZEN COMMENTS: None
Director Auler stated that the Commission is holding a public hearing for the consideration and adoption of the 2009-2013 Community Recreation Plan. The purpose of the plan is to be used as a guide document for the Commission, staff, City Council and administration in moving forward in terms of land acquisition, park development projects, capital investment projects within the park system and potential partnership opportunities. The plan also enables the City of Novi to be eligible for State and Federal grant funds. With the adoption of the last plan we identified ten priorities and during the course of the five year period and were able to complete all of those priorities and were also successful in acquiring approximately $1.2 million grant dollars through the adoption of that plan and the establishment of those priorities.
The Plan has been available for public review for a period of thirty days at the library and other City facilities as well as on line. There were Public Meetings held to obtain input and opportunities for citizens to provide input via the City website as well.
The Plan identifies key priorities for the next five years. Those are classified in terms of organizational excellence in terms of how we manage the department’s resources and achieve fiscal sustainability, how we collaborate with the community and establish partnerships, how we improve service in terms of programs, parks and facilities. It also identifies the need for connectivity within the community through pathways and sidewalks and opportunities through grant dollars and partnerships. It includes the capital improvement program for the next six years. It is the same document which was included in the adopted budget by City Council and is also in the City Council budget.
Commissioner Schwarzlose opened the Public Hearing for citizen comments or questions.
There were no comments or questions.
APPROVAL OF MINUTES:
Commissioner Policicchio stated one correction should be made and that he believes that the Walkable Novi report was given by Commissioner Iszler. It was moved by Commissioner Dooley and seconded by Commissioner Policicchio to approve the minutes as amended.
Voice Vote Unanimous
A. Walkable Novi – Commissioners Policicchio & Iszler
B. Novi Park Foundation – Commissioners Dooley & Staab
A. Update on Capital Investment Projects
B. Update on the Land Use Study for City-Owned property at South Lake Drive and Old Novi
C. Update on Recreation Services
1. 2009 ASA State Championship Fast Pitch Tournament – Director Auler
2. Sizzling Summer Arts Series – Superintendent Cowan
Director Auler stated that he wanted to go back to the investment that City Council and the Commission made. All of that generated discussion out of our Recreation Plan 2003-2008. That was one of the capitol improvement items that was identified. The quality of the facility is ten-fold what it was. That is being heard at the state level and in our region as well. He had an opportunity to umpire in a tournament over the July 4th weekend which had 94 teams from all over the mid-west and our facility in Novi was being talked about. The Senior National Tournament was being held at that facility and they are now considering relocating to Novi as well. That tournament brings in teams from all over the country. The vision and the investment which was made have yielded a significant economic benefit for the community and will continue to do so. It has also improved the quality of life for the many players, around 900, who play at that facility on a weekly basis.
Commissioner Policicchio asked if additional staff needs to be hired when there is a tournament the size of the recent one. Director Auler replied that we were able to accommodate the last tournament with existing staff and were supplemented ASA State Board and Region staff. Those people take vacation days from their jobs and come to help administer and run the tournament from registration to umpiring chief and umpires. The tournament began on Thursday evening and ran all day Friday and Friday night, with the exception of one rainy period. It also ran on Saturday and Sunday. We were able to host the tournament because we used both the ITC Community Sports Park and Power Park and also the High School Varsity field. This was a tournament of 42 teams. The Nationals are expected to be double that number and have a greater economic impact for the community. Entrepreneur opportunities is certainly something we want to focus on. Tournaments do not make our department any money in terms of revenue generation. It does from concession sales and from gate admission. The tournament is set up in a way that we won’t lose money with our agreement through the State Board. There are other tournament opportunities we would like to get in to and it comes back to having facilities available. Basketball and Volleyball tournaments take gymnasiums to be able to do but they have the same type of benefit. Soccer tournaments and lacrosse tournaments, like the Jaguar Tournament and last year’s lacrosse tournament, have companies or individuals come in and rent our facilities. It makes sense because we do need a lot of staff involved and we get rental income and the positive economic impact for the community.
Commissioner Blair asked about hockey.
Director Auler stated that we have had some successful hockey tournaments as well through a partnership with Novi Youth Hockey Association, Novi High School and Northville High School. This year we hosted the Regions and the final four for the hockey tournament before they went the State Finals at Compuware.
We are starting to establish partnerships with the hotels because they see the value of the tournaments.
Commissioner Blair asked if there was any potential for Rock Financial Showplace as far as partnerships.
Director Auler stated that there may be some opportunities but we haven’t explored that yet. One of the keys would be the quality of the court you could bring in. One might be a Sport Court type of surface but it is hard on your body so many tournaments may look for the type of court with a cushion which will give while you are playing. It would depend on how we could package that.
D. Overview of the process to create the 2010 – 2013 Strategic Business Plan
Director Auler stated that the Community Recreation Plan is a comprehensive plan to look at capital investment and to be eligible for grant dollars, which the Commission is going to consider for approval and recommendation to move forward for City Council approval under the Action Items this evening.
The second plan is a Strategic Plan. The Strategic Plan is focused on tactics operations. It is an operation plan that, internally, staff utilizes to allocate resources to achieve desired outcomes identified by the Commission, Council and City Administration. The 2007-2010 did just that. It identified priorities and served as a guiding document. Some of those outcomes are evidenced by the statistically valid surveys which were done this past year. Eighty-one percent of citizens have visited a Novi park in the last twelve months. This is higher than the national average and higher than when we did the survey two years prior. Ninety-one percent of citizens rated the quality of our parks as excellent to good. This again is higher than the national average and improved over the two years prior. Twenty-eight percent of residents have participated in a recreation program in the past twelve months. Those numbers are true to the national average and are increasing over the two years prior. The work the Commission did with the previous Recreation Plan and following it up with the Strategic plan yielded the desired results. These plans help us stay focused on doing the right things the right way.
Director Auler asked the Commission to consider appointing or having volunteers to serve on a work group with him and some of his team members to go through the process. The goal is to have the plan complete by December 30th and implementing the plan in January.
Commissioner Dooley volunteered to work with Director Auler.
MATTERS FOR COMMISSION DISCUSSION AND/OR ACTION:
A. Approval of the 2009 – 2013 Community Recreation Plan and recommendation to submit to
City Council and the State of Michigan Department of Natural Resources for approval.
Commissioner Staab stated that he worked with Commissioner Dooley and Superintendent
Cowan on a redraft and he thinks this plan is ready to go and he fully supports it, so he recommends the Commission’s adoption.
Commissioner Policicchio stated that he supports the plan. The reason is that he thinks it is important that we continue to try to move forward no matter what our challenges are. He believes this plan will get us through hard times and will be what the community needs.
Commissioner Dooley stated that the statistics which Director Auler pointed out show that many citizens go to our parks for many reasons. We have great parks with amenities and resources. Commissioner Dooley commended Superintendent Cowan for the great job she did on the plan. He supports the plan as well.
Commissioner Iszler stated that it is good to hear about the successes and to be reminded of the resources that we have. The continuing of these plans will give us more improvements. She fully supports the plan.
Student Commissioner Kerbrat stated that the plan looks good and that Novi is a great community and is doing better than many areas.
Commissioner Schwarzlose stated that we need to continue to stretch and strive for a better community. These are difficult economic times and we could easily just say that things are going to get better and let’s just deal with now, but that is not reality. The reality is that we need to look forward, plan ahead and continue to strive to improve the quality of life in our parks and recreation system because it does affect the quality of life and drive economic impact. There is documented, factual, statistical information which backs the fact that parks and recreation service and land adds value to the community and property values and is important to community infrastructure. If we do not plan ahead and continue to look forward it would be a disservice to the community.
A motion was made to approve the 2009–2013 Community Recreation Plan as presented by Commissioner Dooley and seconded by Commissioner Iszler.
Voice Vote Unanimous
CITIZEN COMMENTS: None
Commissioner Staab stated that he appreciated the opportunity to participate tonight in setting our plans for 2009-2013. He encouraged the community to participate in the upcoming Novi Parks Foundation Golf Outing.
Commission Blair stated that he hated to see Commissioner Schwarzlose leave and that he appreciates the direction and guidance he has given the Commission for the several years and wishes him and his family well.
Commissioner Polocicchio commended the department and wished Commissioner Schwarzlose well.
Commissioner Dooley praised Commissioner Schwarzlose and his family and wished him luck.
Commissioner Iszler is pleased with all of the successes and she is looking forward to future planning. She wished Commissioner Schwarzlose well.
Student Representative Kerbrat stated that it was only her second meeting and she was glad to meet Commissioner Schwarzlose. She stated that it was mentioned using the Rock Financial Showplace but wondered if any one was using the Novi Expo.
Commissioner Schwarzlose stated that it is with regret that after five years of service on the Parks, Recreation and Cultural Services Commission, upon adjournment this evening he will be resigning his position on the Commission as a result of employment. He and his family have lived in Novi for 17 years. In that time he has seen Novi grow from a sleepy bedroom community to a very prominent community within the State of Michigan. This includes the much advancement in Parks and Recreation. He personally thanked all of the Commissioners as well as the Parks and Recreation Staff for their efforts and commitments.
Director Auler congratulated Commissioners Staab and Dooley who were recently reappointed to the Commission and to Jerry Jewel who will be joining the Commission. He thanked Commissioner Schwarzlose and his wife, Peggy, for their talent and time.
The meeting was adjourned by Commissioner Schwarzlose at 8:28 PM.
DATE APPROVED: .