Notice of Meeting – Electronic Meeting
Roads Committee Meeting - December 14, 2020
THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED UNDER THE OPEN MEETINGS ACT, MCL 15.261, ET SEQ., AS AMENDED. MEMBERS OF THE PUBLIC BODY AND MEMBERS OF THE PUBLIC MAY PARTICIPATE ELECTRONICALLY, AS DESCRIBED BELOW.
Reason for allowing participation by electronic means:
To mitigate the spread of COVID-19, protect the public health, and provide essential protections to vulnerable citizens, in-person contact should be limited. Critical mitigation measures include social distancing and limiting the number of people interacting at public gatherings.” This includes public meetings.
Procedure for public participation by electronic means:
In order for the City to allow electronic participation in the meeting, there must be full opportunity for both the general public and the members of the public body to both hear and be heard at appropriate times during the meeting.
The City will be utilizing the video/audio conferencing platform ZOOM. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the meeting but will only be able to speak during a public comment period.
In order to connect to the meeting through Zoom, a member of the public needs to do the following:
Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period. Because of limitations on un-muting and re-muting members of the public, there will be only one public comment period as shown on the agenda, unless there is a public hearing item, in which case the following procedures will apply to that portion of the meeting as well.
When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. The Supervisor will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for the Supervisor to know you need to be unmuted. When you are unmuted, you will have no more than three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.
Participants may also choose to submit comments that can be read into the record or shared with the other members of the Board. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:
Roads Committee - www.cityofnovi.org/rccomment
Procedures by which persons may contact members of the public body prior to a meeting.
Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
Procedures for participation by persons with disabilities.
The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.
The Roads Committee focuses on the five-year roads assessment management plan and makes recommendations to City Council regarding best practices for roadway maintenance. The committee also works toward solutions aimed at improving the flow of traffic throughout the community. The committee consists of 2 City Council members, 2 Citizens at large, and City Staff.
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