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Agenda - Monday, February 10, 2020

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
 CITY OF NOVI
Special City Council Meeting
February 10, 2020 | 5:30 PM
Council Chambers | Novi Civic Center | 45175 Ten Mile Road
(248) 347-0460

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Crawford, Fischer, Mutch

APPROVAL OF AGENDA

AUDIENCE COMMENT –
In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

PURPOSE OF THE MEETING

1. Initial City Council Member Roundtable Thoughts Mayor Gatt

2. Early Budget Input Work Session Pete Auger & Victor Cardenas

PUBLIC HEARINGS

1. Oak Pointe Plaza to Allow Instructional Centers and Public or Private Indoor Recreation Centers

PRESENTATIONS

REPORTS


1. Manager/Staff

2. Attorney

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

CONSENT AGENDA REMOVALS AND APPROVALS – All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.

MATTERS FOR COUNCIL ACTION
1. Consideration of approval of a Second Amendment to the Selective Development Consent Judgment in order to add ‘Indoor Recreational Facility’ and ‘Instructional Center’ as permitted uses for the subject property, known as Oak Pointe Plaza.  The property is located on the east side of Novi Road south of Nine Mile Road, in Section 35.
( Click for this packet item)

2. Consideration of approval to award a two (2) year contract for fuel purchases to RKA Petroleum Companies and Petroleum Traders Corporation (a split award) for truck transport deliveries (over 5,000 gallons); and Atlas Oil Company and RKA Petroleum Companies (a split award) for tank wagon deliveries (under 5,000 gallons) through the Michigan Intergovernmental Trade Network (MITN) cooperative purchasing bid for an estimated annual amount of $319,000.
( Click for this packet item)

3. Consideration of contracts for as-needed Supplemental Building and Trade Inspection Services and Plan Review Services with Code Enforcement Services and McKenna for one year with option for two additional years.
( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION
– Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS

CONSENT AGENDA
– Background information for Consent Agenda items is available for review at the City Clerk’s Office.

A. Approval of Minutes from January 27, 2020 - Regular Meeting
( Click for this packet item)

B. Approval to award a contract for cybersecurity overlay services to Access Interactive in the amount of $76,787 for one (1) year with the option of three (3) additional years.
( Click for this packet item)

C. Approval to award a contract for Microsoft Office 365 implementation services to Access Interactive in the amount of $41,250.  Contract pricing based on Oakland County’s G2G Marketplace competitively bid contract.
( Click for this packet item)

D. Acceptance of a Wetland Conservation Easement from Pulte Homes of Michigan, LLC for wetland conservation areas offered as a part of the Heritage Woods development, located on the east side of Taft Road, south of Eleven Mile Road, in Section 22 of the City.
( Click for this packet item)

E. Acceptance of a Conservation Easement from Meadowgrand, LLC for wetland and woodland conservation areas being offered as a part of JSP17-65, Jaguar Land Rover development, for property located on the southwest corner of Grand River Avenue and Meadowbrook Road, in Section 23 of the City.
( Click for this packet item)

F. Approval to authorize submission of an American Association of Retired Persons (AARP ) grant application for a FitLot fitness park to be installed at Wildlife Woods Park.
( Click for this packet item)

G. Approval of Claims and Warrants – Warrant No. 1053.
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS
 – All Regular Council meetings are held in the Council Chambers unless otherwise noted. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.