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Agenda - Monday, December 16, 2019

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.


CITY COUNCIL AGENDA
CITY OF NOVI

Regular City Council Meeting
 December 16, 2019 | 7:00 PM
Council Chambers | Novi Civic Center | 45175 Ten Mile Road
(248) 347-0460
 

 
CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Crawford, Fischer, Mutch

APPROVAL OF AGENDA

PUBLIC HEARINGS

PRESENTATIONS


1.         Sakura Way Update – Robert B. Aikens & Associates Vice President, Scott Aikens

REPORTS

1.         Manager/Staff
2.         Attorney

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

CONSENT AGENDA REMOVALS AND APPROVALS – All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.

MATTERS FOR COUNCIL ACTION

1.         Consideration to approve a Fourth Amendment to the previously-approved Conditional Agreement of Purchase and Sale on North Grand River City Property, located north of Grand River Avenue, east of Town Center Drive.
( Click for this packet item)

2.         Appointments to Boards and Commissions
( Click for this packet item)

3.         Consideration of approval of the resolution to adopt the Novi Parks, Recreation and Cultural Services 2020-24 Strategic Community Recreation and Master Park Plan.
( Click for this packet item)

4.         Consideration of approval to award design engineering services to AECOM Great Lakes, Inc. for reconstruction of Cranbrooke Drive between Ten Mile Road and Village Wood Road, in the amount of $160,327.92.
( Click for this packet item)

5.         Consideration of approval to award engineering design services to OHM Advisors for the 2020 and 2021 Neighborhood Road Program (NRP) in the amount of $242,000.
( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTIO
N – Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS

CONSENT AGENDA
– Background information for Consent Agenda items is available for review at the City Clerk’s Office.

A.        Approval of Minutes of December 9, 2019 - Regular Meeting
( Click for this packet item)

B.         Enter Executive Session immediately following the regular meeting of December 16, 2019 in the Council Annex for the purpose of discussing privileged correspondence from legal counsel and property acquisition.
( Click for this packet item)

C.        Approval of recommendations from the Commission Interview Committee for appointments to Youth Council and Youth Boards & Commissions Representatives.
( Click for this packet item)

D.        Approval to purchase twelve (12) sets of protective turnout gear for the Novi Fire Department from Phoenix Safety Outfitters, an authorized dealer for LION, who holds the NPP (National Purchasing Partners) cooperative purchase agreement for $30,442.80.
( Click for this packet item)

E.         Approval to award design engineering services to Spalding DeDecker for new pickleball courts at Wildlife Woods Park, in the amount of $18,400.
( Click for this packet item)

F.         Acceptance of a Wetland/Woodland/Open Space Conservation Easement from Pulte Homes of Michigan, LLC for wetland, woodland, and open space conservation areas as a part of JSP16-37, Oberlin Phase 2 and 3, located on the south side of Eleven Mile Road between Wixom Road and Beck Road in Section 20 of the City.
( Click for this packet item)

G.        Acceptance of a Wetland and Woodland Conservation Easement from Robertson Brothers, LLC for remaining wetland and woodland replacement areas offered as a part of the Lakeview development, located on the east side of Old Novi Road, south of Thirteen Mile Road, and north of Wainwright Street in Section 11 of the City.
( Click for this packet item)

H.         Approval to award contract services to AECOM Great Lakes, Inc. for an Environmental Assessment of Beck Road from Six Mile Road to Pontiac Trail, in the amount of $62,500.
( Click for this packet item)

I.          Approval of Second Addendum to the Emerson Park Planned Rezoning Overlay (PRO) Agreement, to adjust the date by which the required sidewalk and boardwalk improvements are to be constructed along Ten Mile Road, west of Novi Road.
( Click for this packet item)

J.         Approval of a cost share agreement with the Road Commission for Oakland County for the installation and maintenance of traffic signal modernizations at the intersection of Thirteen Mile Road and Haggerty Road, in the amount of $65,000.
( Click for this packet item)

K.         Approval of Change Order No. 2 and the final payment to Great Lakes Contracting Solutions, Inc., for the South Lake Drive Storm Sewer Structure Rehabilitation (Lilley Trail to Old Novi Road) project in the amount of $46,941.01, plus interest earned on retainage.
( Click for this packet item)

L.         Approval to award the Fuerst Sisters Wing Partition Upgrades to Integrated Interiors Inc., in the amount of $51,561.
( Click for this packet item)

M.        Approval to change the meeting date for the January 6, 2020 City Council meeting to January 7, 2020.
( Click for this packet item)

N.        Approval of Claims and Warrants – Warrant No. 1050.
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS
 – All Regular Council meetings are held in the Council Chambers unless otherwise noted. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.

 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.