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Agenda - Monday, August 26, 2019

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
 Monday, August 26, 2019 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460

CALL TO ORDER                                                                                             
                                                                                                                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Mutch, Poupard, Verma
 
APPROVAL OF AGENDA
 
PUBLIC HEARING
 
PRESENTATIONS
 
1. 52-1 District Court update – Judge Bondy, Judge Reeds, and Judge Law
 
2. Legislative Update – Representative Haley Stevens, 11th District
 
REPORTS:

1.   MANAGER/STAFF
      a. Working Committees 
      ( Click for this packet item)
 
2.   ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-D) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

1. Consideration of a Completion Agreement with Hunter Pasteur Homes Dunhill Park for JSP15-0013, the Dunhill Park Site Condominium development located west of Beck Road and north of Eight Mile Road, and request by the developer for a reduction in the required financial guarantees in accordance with the requirements of Chapter 26.5 and subject to final approval by the City Attorney and City Manager.
( Click for this packet item)

2. Consideration of Approval to amend a unit price contract with B&B Landscaping Inc. for Snow Removal Services – City Streets & Municipal Sites from an estimated annual amount of $256,980 to $325,455.
( Click for this packet item)
 
3. Consideration of Approval to award design engineering services to OHM Advisors associated with the Lee BeGole Drive Reconstruction project, in the amount of $95,523.
( Click for this packet item)
 
4. Consideration of Approval to award a unit price contract to Ellsworth Industries, Inc., for as-needed aggregate materials, in the estimated annual amount of $153,402. The contract term is for two years with a one-year renewal option.
( Click for this packet item)
 
5. Appointments to Boards and Commissions.
( Click for this packet item)
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS
 
MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.
 
COMMUNICATIONS: 

CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 
 
A. Approve Minutes of:
    1. August 12, 2019 – Regular meeting
       ( Click for this packet item)
           
B. Enter Executive Session immediately following the regular meeting of August 26, 2019 in the Council Annex for the purpose of discussing privileged correspondence from legal counsel.
 ( Click for this packet item)
 
C. Approval of the 2020 Suburban Mobility Authority for Regional Transportation (SMART) Municipal Credit Fund Contract and Resolution for the Older Adult Transportation Program in the amount of $54,454.
( Click for this packet item)
 
D. Approval of Claims and Accounts – Warrant No. 1042
( Click for this packet item)
 
ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
August
28 – Planning Commission – Council Chambers – 7 p.m.
 
September
  2 – City Offices Closed
  9 – City Council – Council Chambers – 7 p.m.
10 – Zoning Board of Appeals – Council Chambers – 7 p.m.
11 – Planning Commission – Council Chambers – 7 p.m.
19 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
23 – City Council – Council Chambers – 7 p.m.
25 – Planning Commission – Council Chambers – 7 p.m.
26 – Library Board – Council Chambers – 7 p.m.
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.