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Agenda - Monday, August 12, 2019

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA - AMENDED
CITY OF NOVI
Regular City Council Meeting
Monday, August 12, 2019 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
 
CALL TO ORDER                                                                                             
                                                                                                                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL
:  Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Mutch, Poupard, Verma
 
APPROVAL OF AGENDA
 
PUBLIC HEARING
 
PRESENTATIONS


1.  Novi High School Girls Soccer MHSAA Championship
 
2.  Novi Robotics Team

BOARDS AND COMMISSIONS CANDIDATE INTRODUCTIONS
( Click for this packet item)  
1.  Brian Bartlett – Zoning Board of Appeals
2.  Allan Dranberg – Zoning Board of Appeals
3.  Lola Faleix – Zoning Board of Appeals
4.  Clift Montague – Zoning Board of Appeals
5.  Mike Thompson – Zoning Board of Appeals 
 
REPORTS:
 
1.   MANAGER/STAFF
 
2.   ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-U) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

 
MATTERS FOR COUNCIL ACTION
 
1. Consideration of approval to award condition assessment services to Xylem for inspection of PCCP water main, including the valve assessment and the installation of the extraction tap, in the amount of $645,110, and amend the budget.
( Click for this packet item)
 
2. Consideration of approval to award the purchase and replacement of the Tim Pope Play Structure located at ITC Community Sports Park to Penchura LLC in the amount of $409,000, using an HGAC Buy cooperative purchasing contract and amend the budget.    
( Click for this packet item)
 
3. Consideration of approval to award a unit price contract to Signature Services, and Rotondo Construction Corp., the lowest bidders, for as-needed concrete pavement repairs, in the estimated annual amount of $274,562.50.  The contract term is for one year with two one-year renewal options.
( Click for this packet item)
 
4. Consideration of approval to purchase four (4) 2020 Ford Police Hybrid Explorer vehicles in the amount of $146,036 from Signature Ford, Owosso, MI through the Macomb County cooperative purchasing contract and two (2) 2020 Chevrolet Police Tahoe vehicles in the amount of $71,612 from Berger Chevrolet Inc. through the Oakland County cooperative purchasing contract.
( Click for this packet item)
 
5. Consideration of approval of Change Order No. 3 to Anglin Civil, LLC, for the ITC Trail – Phase 2 project in the amount of $430,877.
( Click for this packet item)
 
6. Consideration of approval of the final payment to Sole Building Company for the ITC Storage Facility Construction Project in the amount of $135,396.50, plus interest earned on retainage.
( Click for this packet item)
 
7. Consideration of the 2020 City Council Meeting Calendar.
( Click for this packet item)
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS
 
MAYOR AND COUNCIL ISSUES

 
1. 10 Mile Road and Meadowbrook Road development options.
 
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.
 
COMMUNICATIONS: 
 
CONSENT AGENDA
:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 
 
A. Approve Minutes of:
   1.  July 17, 2019 – Workshop meeting
        ( Click for this packet item)
   2.  July 22, 2019 – Regular meeting
        ( Click for this packet item)
           
B. Approval of appointment of Nathan Mueller (Employee Delegate) and Carl Johnson (Officer Delegate) as the 2019 City of Novi representatives to attend the Annual Municipal Employees Retirement System (MERS) Conference to be held October 3 – October 4, 2019.
( Click for this packet item)
 
C. Approval to renew School Liaison Officer Contract with the Novi Community School District beginning with the 2019-20 school year through the 2022-23 school year.
( Click for this packet item)
 
D. Approval to purchase a Turn-Out Gear Washer/Extractor and Drying Cabinet from Universal Laundry Machinery, Westland, Michigan, sole source provider, in the amount of $23,054.
( Click for this packet item)
 
E. Approval of resolution recognizing Project Forgive as a nonprofit organization operating in the City of Novi for the purpose of obtaining a charitable gaming license from the State of Michigan.
( Click for this packet item)
 
F. Approval of resolution recognizing the Novi Chamber of Commerce as a nonprofit organization operating in the City of Novi for the purpose of obtaining a charitable gaming license from the State of Michigan.
( Click for this packet item)
 
G. Approval of an agreement with Suburban Collection Showplace to host the 2019 Evening of Appreciation, an annual event honoring Boards, Commissions, Committees and Employees for their dedication to Novi, on Saturday, December 7, 2019 for the estimated amount of $26,782.
( Click for this packet item)
 
H. Approval of the resolution between the City of Novi and the Novi Police and Fire Benevolent Association (NPFBA) for investment holdings.
( Click for this packet item)
 
I. Approval of Resolution regarding Temporary Michigan State Fair Promotional Signage allowing specific city-wide temporary relief from the Sign Ordinance from August 26 through September 2, 2019.
( Click for this packet item)
 
J. Approval of request for Fireworks Display Permit by Michigan State Fair, LLC to be operated by Wolverine Fireworks Display, on Thursday, August 29, 2019 for the Michigan State Fair event. 
( Click for this packet item)
 
K. Approval of Ordinance No. 19-124.20, an ordinance to amend the City of Novi Code of Ordinances, Chapter 11, “Design and Construction Standards,” Article III, “Watermains,” Section 11-68, “Design Considerations,” Subsection (F), “Fire Hydrants and Appurtenances,” in order to amend standards relating to placement and spacing of fire hydrants.  SECOND READING
( Click for this packet item)
 
L. Approval of Ordinance No. 19-99.18, an ordinance to amend the City of Novi Code of Ordinances Chapter 15, “Fire Prevention and Protection,” Article II, “Fire Prevention Code, “Section 15-16, “International Fire Prevention Code-Adopted as Amended; Insertions” and Section 15-17, “Amendments,” to adopt and incorporate the 2015 International Fire Code.  SECOND READING
( Click for this packet item)
 
M. Consideration to adopt Ordinance No. 19-158.01, an ordinance to amend the City of Novi Code of Ordinances, Chapter 22, “Offenses,” Article IX, “Offenses Pertaining to Underaged Persons,” in order to amend Division 3, “Tobacco Products,” to include vape, electronic cigarettes, and nicotine products; to amend Section 22-263, “Use of Tobacco on School Property,” vape, electronic cigarettes, and nicotine products; and to include and provide penalties for violations.  SECOND READING
( Click for this packet item)
 
N. Approval of the 2020 Suburban Mobility Authority for Regional Transportation (SMART) Municipal Credit Fund Contract and Resolution for the Older Adult Transportation Program in the amount of $57,160.
( Click for this packet item)
 
O. Approval of termination of an existing right of access to maintain private sanitary sewer system (recorded in Liber 39355, Page 261, Oakland County Records), associated with relocation of private shared sewer leads on the subject parcels (parcel 22-27-479-034, and part of parcels 22-27-476-035, 22-27-476-036 and 22-27-276-037).
( Click for this packet item)
 
P. Approval to purchase two (2) 2020 Ford Escapes from Signature Ford, through the Macomb County Cooperative Purchasing Contract, in the amount of $51,050.
( Click for this packet item)
 
Q. Approval to purchase two (2) 2020 F-350s from Signature Ford, through the Macomb County Cooperative Purchasing Contract, in the amount of $79,520.
( Click for this packet item)
 
R. Approval to award a contract to PLM Lake and Land Management Corp. for the Phragmites removal project, in the estimated annual amount of $16,658.  The contract term is until June 30, 2020, with two one-year renewal options.
( Click for this packet item)
 
S. Approval of the final payment to Asphalt Specialists, Inc., for the Fire Station No. 5 Parking Lot Rehabilitation project in the amount of $9,303.07, plus interest earned on retainage.
( Click for this packet item)
 
T. Approval of a Resolution to close Grand River Avenue from the Suburban Collection Showplace to 45200 Grand River Avenue for a Michigan State Fair 5K Run from 7:45AM to 8:30AM on Sunday, September 1, 2019.
( Click for this packet item)
 
U. Approval of Claims and Accounts – Warrant No. 1041
( Click for this packet item)
 
ADJOURNMENT
 
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
July
24 – Planning Commission – Council Chambers – 7 p.m.
25 – Library Board – Council Chambers – 7 p.m.
 
August
13 – Zoning Board of Appeals – Council Chambers – 7 p.m.
14 – Planning Commission – Council Chambers – 7 p.m.
15 – Parks, Recreation & Cultural Services Commission – 7 p.m.
22 – Library Board – Council Chambers – 7 p.m.
26 – City Council – Council Chambers – 7 p.m.
28 – Planning Commission – Council Chambers – 7 p.m.
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.