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Agenda - Monday, June 17, 2019

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
Monday, June 17, 2019 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Mutch, Poupard, Verma

APPROVAL OF AGENDA

PUBLIC HEARING

BOARDS AND COMMISSIONS CANDIDATE INTRODUCTIONS 

1. Cynthia Gronachan – Planning Commission
2. Brent Ferrell – Planning Commission

PRESENTATIONS

1. Proclamation – July as Parks and Recreation Month – Jeffrey Muck, Parks Director
( Click for this packet item)

REPORTS:

1. MANAGER/STAFF
2. ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-K) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

1. Final approval of the request of Orville Properties, LLC for Final Approval of the First Amendment to the previously-approved Planned Rezoning Overlay (PRO) Plan and Agreement, JZ18-24, Adell Center PRO. The subject property is approximately 23 acres and is located on Expo Center Drive (now Adell Center Drive), north of Grand River Avenue and south of I-96 in Section 15. The applicant seeks to revise the PRO Agreement to amend the approved layout for Units 6 and 7, common landscape areas, building signage, and location of accessory units. 
 ( Click for this packet item)

2. Approval to renew the City’s 2019-2020 Property and Liability Insurance coverage with the Stevenson Company in the amount of $384,994.00.
 ( Click for this packet item)

3. Approval of deficit elimination plans for the Capital Improvement (CIP) Fund and the Corridor Improvement Authority (CIA) Fund.
 ( Click for this packet item)

4. Adoption of a resolution authorizing cost participation associated with the Michigan Department of Transportation (MDOT) Local Bridge Program for Preventative Maintenance on three City-owned bridges (Meadowbrook Road over Ingersol Creek, Cranbrooke Drive over Ingersol Creek, and West Park Drive over CSX Railroad), and approval of a cost sharing agreement with MDOT (with an estimated allocation of $125,100 paid by Federal funds, $96,500 paid by MDOT Local Bridge Program funds, and $11,600 to be paid by the City of Novi).
 ( Click for this packet item)

5. Approval to Purchase a 2019 SPH100 aerial platform Sutphen ladder truck from Sutphen Corporation for the Novi Fire Department, through the Sourcewell competitive purchasing contract #022818-SUT, in the amount of $1,474,687 and amend the budget. 
 ( Click for this packet item)

6. Approval to award the construction contract for the Flint Street and Bond Street (Southwest Ring Road) Road, Culvert, Streambank Stabilization, and Utility Project to Fonson Company, Inc., the low bidder, in the amount of $2,601,211.96.
 ( Click for this packet item)

7. Approval to award the construction contract for the road rehabilitation associated with Cabot Drive from 12 Mile to 13 Mile Roads, Lewis Drive from Cabot Drive to Haggerty Road, Trans X Road, and the intersection of West Oaks and Donelson Drives to Cadillac Asphalt, LLC, the low bidder, in the amount of $1,731,005.72.
 ( Click for this packet item)

8. Approval to award the construction contract for shoreline protection, erosion control and streambank stabilization improvement projects associated with Pavilion Shore Park, Lakeshore Park, and Thornton Creek to Anglin Civil, LLC, the sole bidder, in the amount of $318,930.10
 ( Click for this packet item)

9. Approval of Change Order No. 1 to Mattioli Cement Company for the 2019 Neighborhood Road Program – Concrete Streets in the amount of $633,230.43.
 ( Click for this packet item)

10. Approval of Change Order No. 1 to Great Lakes Contracting Solutions, LLC, for the 2019 Concrete Panel Repair Program in the amount of $270,976.25.
 ( Click for this packet item)

11. Approval of a cost participation agreement with the Oakland County Board of Commissioners for the Crescent Boulevard/ Lee BeGole Drive Extension and 11 Mile Road/ Lee BeGole Drive Roundabout project, in the amount of $104,471.
 ( Click for this packet item)

12. Approval to award design engineering services to OHM Advisors associated with the Crescent Boulevard/ Lee BeGole Drive Extension and 11 Mile Road/ Lee BeGole Drive Roundabout project, in the amount of $225,978.
 ( Click for this packet item)

13. Approval of a Street Light Purchase Agreement with Detroit Edison Company for the conversion of 363 DTE-owned street lights to LEDs throughout the city.
 ( Click for this packet item)

14. Approval of Zoning Ordinance Text Amendment 18.282 to amend the City of Novi Zoning Ordinance in numerous separate sections, and Zoning Ordinance Text Amendment 18.287 to amend the Zoning Ordinance at Article 3, Section 3.31 “Planned Development Options.” The amendments make miscellaneous revisions necessary to address inconsistencies, to clarify certain ordinance language, and to conform with other recent ordinance amendments. FIRST READING
 ( Click for this packet item)

15. Approval of resolution to authorize Budget Amendment #2019-4.
 ( Click for this packet item)

16. Appointments to Boards and Commissions
 ( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:
Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS:

CONSENT AGENDA:
Background information for Consent Agenda items is available for review at the City Clerk’s Office.

A. Approve Minutes of:
1. June 3, 2019 – Regular meeting 
 ( Click for this packet item)

B. Enter Executive Session immediately following the regular meeting of June 17, 2019 in the Council Annex for the purpose of discussing labor negotiations.
 ( Click for this packet item)

C. Approval of Pawnbroker License renewal requested by Joseph Haddad, owner of Gold Buy and Jewelry, 41490 Grand River Avenue.
 ( Click for this packet item)

D. Approval to award the purchase of a Kardex Remstar Lektriever Vertical Carousel from Kardex Remstar, LLC under the Sourcewell Contract in the amount of $41,659.58.
 ( Click for this packet item)

E. Approval to award the Novi Ice Arena HVAC Energy Management System Upgrade to L.J. Rolls Refrigeration, the low bidder, in the amount of $75,400.
 ( Click for this packet item)

F. Approval of amendments to contracts for the City Clerk and City Assessor as prepared and approved as to form by the City Attorney.
 ( Click for this packet item)

G. Approval of a contract with Inner City Contracting for Court Ordered Demolition and clean up of structure and property located at 44963 Eleven Mile for a total cost not to exceed $25,995.00.
 ( Click for this packet item)

H. Approval of a Street Light Purchase Agreement with Detroit Edison Company for the installation and ongoing operation costs of nineteen (19) LED street lights along Bond Street and Flint Street.
 ( Click for this packet item)

I. Approval of a Resolution to close Ten Mile Road from the Civic Center to Taft Road for the Festival of Chariots from 11:45AM to 1:30PM on Sunday, July 21, 2019
 ( Click for this packet item)

J. Approval of Addendum to the Emerson Park Planned Rezoning Overlay (PRO) Agreement, to adjust the date by which the required sidewalk and boardwalk improvements are to be constructed along Ten Mile Road west of Novi Road, subject to final review and approval of the language of the Addendum by the City Manager and City Attorney.
 ( Click for this packet item)

K. Approval of Claims and Accounts – Warrant No. 1038
 ( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS
- All Regular Council meetings are held in the Council Chambers unless otherwise noted. The following schedule consists of meetings that are routinely held in the Council Chambers. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

June
20 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
26 – Planning Commission – Council Chambers – 7 p.m.
27 – Library Board – Council Chambers – 7 p.m.

July
4 – City Offices Closed
8 – City Council – Council Chambers – 7 p.m.
9 – Zoning Board of Appeals – Council Chambers – 7 p.m.
10 – Planning Commission – Council Chambers – 7 p.m.
11 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
22 – City Council – Council Chambers – 7 p.m.
24 – Planning Commission – Council Chambers – 7 p.m.
25 – Library Board – Council Chambers – 7 p.m.

NOTICE: People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations. We kindly request that you turn off all cell phones while in the Council Chambers. Thank you.