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Agenda - Monday, June 3, 2019

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
 Monday, June 3, 2019 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
 
CALL TO ORDER                                                                                             
                                                                                                                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL: 
Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Mutch, Poupard, Verma
 
APPROVAL OF AGENDA
 
PUBLIC HEARING
 
BOARDS AND COMMISSIONS CANDIDATE INTRODUCTIONS

 
  1. Lola Faleix – Parks, Recreation & Cultural Services Commission
  2. Christopher Irving – Parks, Recreation & Cultural Services Commission
  3. Neil Kane – Parks, Recreation & Cultural Services Commission; Planning Commission
  4. Salene Riggins – Planning Commission; Parks, Recreation & Cultural Services Commission
  5. Brian Smith – Parks, Recreation & Cultural Services Commission
  6. Charles Staab – Parks, Recreation & Cultural Services Commission
 ( Click for this packet item)

PRESENTATIONS
 
REPORTS
:
 
1.   MANAGER/STAFF
 
2.   ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-J) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 
 
MATTERS FOR COUNCIL ACTION
 
1. Approval of either Option 1, 2, or 3 for the action plan submission of the Safe Routes to School grant application.
( Click for this packet item)
 
2. Approval of the Huron Rouge Sewage Disposal Sewage Retention Facility Contract, the Resolution to Approve Act 342 Agreement related to the construction, operation and ownership of the Sewage Retention Facility, and to amend the budget.
( Click for this packet item)  
 
3. Approval of permanent sanitary sewer easements and temporary construction easements on City property, known as Rotary Park, for the construction and operation of the Huron Rouge Sewage Disposal System Sanitary Retention Facility (parcels 50-22-35-176-019 and 50-22-200-008).
( Click for this packet item)
 
4. Adoption of a Resolution authorizing cost participation under a Highway Safety Improvement Program grant, and approval of a cost sharing agreement with the Michigan Department of Transportation (with an estimated allocation of $424,764.80 paid by Federal funds and $229,035.20 to be paid by the City of Novi) for Traffic Signal Modernization Projects at the intersections of Beck Road & Pontiac Trail and Haggerty Road & 14 Mile Road.
( Click for this packet item)
 
5. Final approval of the request of Erickson Living for JSP 18-18 for the Revised Preliminary Site Plan with PD-1 Option, Revised Special Land Use approval, Revised Phasing Plan, Revised Wetlands Permit, Revised Woodlands Permit, and Revised Storm Water Management Plan, and the Fifth Amendment to the Development Agreement.
( Click for this packet item)
 
6. Final approval of the request of Keford Collision and Towing, JSP 18-31, with Zoning Map Amendment 18.725, to rezone property in Section 15, located on the south side of Grand River Avenue, east of Taft Road, from I-1 (Light Industrial) to I-2 (General Industrial) with a Planned Rezoning Overlay (PRO) Agreement and corresponding Revised PRO Concept Plan.  The property totals 7.61 acres and contains two existing buildings.  The applicant proposes to reuse the larger building for an auto body collision repair shop with accessory car rental services, and use the rear portion of the property as a vehicle tow yard.  The applicant is proposing an additional amendment to the Concept Plan which is to allow the rear tow yard for up to 160 vehicles to be constructed with a gravel surface instead of the required hard pavement surface as previously shown.
( Click for this packet item)
 
7. Approval to purchase Self-Contained Breathing Apparatus (SCBA) for the Novi Fire Department from Apollo Fire Equipment Company, sole source provider, in the amount of $338,103.61.
( Click for this packet item)
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.
 
COMMITTEE REPORTS
 
MAYOR AND COUNCIL ISSUES

 
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.
 
COMMUNICATIONS: 
 
CONSENT AGENDA
:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 
 
A. Approve Minutes of:
    1. May 20, 2019 – Regular meeting  
      ( Click for this packet item)
           
B. Enter Executive Session immediately following the regular meeting of June 3, 2019 in the Council Annex for the purpose of discussing City Clerk and City Assessor Performance Evaluations.
( Click for this packet item)
 
C. Approval of a three-year agreement between the City of Novi and Tax Management Associates, Inc. for Personal Property Assessment Services at a cost of $58,300  for the first year.
( Click for this packet item)
 
D. Approval of an amendment to the City Manager Employment Agreement as prepared and approved as to form by the City Attorney.
( Click for this packet item)
 
E. Approval of request to transfer ownership of an escrowed 2019 Class C and SDM licensed business with Sunday Sales Permit (PM), and Entertainment Permit, issued under MCL 436.1531(4), non-transferable, from Happy Sushi, Inc. to Happy Sushi & Thai Inc. located at 41766 Ten Mile Road, Novi, MI 48375.
( Click for this packet item)
 
F. Approval to award civil engineering services to Spalding DeDecker for design engineering services associated with the Drakes Bay and Wixom Pump Station Improvement project in the amount of $48,086.50.
( Click for this packet item)
 
G. Approval of the final payment to Hutch Paving, Inc., for the 13 Mile Road Rehabilitation (Novi to Meadowbrook Roads) project in the amount of $23,470.85, plus interest earned on retainage.
( Click for this packet item)
 
H. Approval of a resolution authorizing the termination of an existing sanitary sewer easement (recorded in Liber 22132, Page 163, Oakland County Records), which was replaced by a revised sanitary sewer easement (recorded in Liber 40820, Page 72, Oakland County Records) in 2009.  Said easement is part of the Adams North Development located on Parcel #22-01-200-049 in Haggerty Corridor Corporate Park.
( Click for this packet item)
 
I. Approval to award purchase and installation of a BlackMagic Design production switcher, control surface, Hyperdeck recorder and Niagara Go Stream encoder to Third Coast Tech, LLC through the G2G Oakland County Cooperative Purchasing Contract for $15,996.47 and amend the budget.
( Click for this packet item)

J. Approval of Claims and Accounts – Warrant No. 1037
( Click for this packet item)
 
ADJOURNMENT
 
SCHEDULED MEETINGS
- All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
June
11 – Zoning Board of Appeals – Council Chambers – 7.p.m.
12 – Planning Commission – Council Chambers – 7 p.m.
17 – City Council – Council Chambers – 7 p.m.
20 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
26 – Planning Commission – Council Chambers – 7 p.m.
27 – Library Board – Council Chambers – 7 p.m.
 
July
  4 – City Offices Closed
  8 – City Council – Council Chambers – 7 p.m.
  9 – Zoning Board of Appeals – Council Chambers – 7 p.m.
10 – Planning Commission – Council Chambers – 7 p.m.
11 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
22 – City Council – Council Chambers – 7 p.m.
24 – Planning Commission – Council Chambers – 7 p.m.
25 – Library Board – Council Chambers – 7 p.m.
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.