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Agenda - Monday, January 28, 2019

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
Monday, January 28, 2019 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
 
CALL TO ORDER                                                                                             
                                                                                                                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL: 
               Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Mutch, Poupard, Verma
 
APPROVAL OF AGENDA
 
PUBLIC HEARING

 
1.  Community Development Block Grant Program Year 2017 Funds
     ( Click for this packet item)

PRESENTATIONS
 
1.  Recognition of Council Member Wrobel
 
2.  Running Fit Super-5K donation to the Novi Youth Council for Addicted to Movies Not Drugs 2019
 
REPORTS:
 
1.   MANAGER/STAFF
 
2.   ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-M) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 
 
MATTERS FOR COUNCIL ACTION
 
1.  Approval at the request of Robertson Brothers Homes, for Lakeview, JSP 18-16, with Zoning Map Amendment 18.723, to rezone from R-4 (One-Family Residential) and B-3 (General Business) to RM-2 (High Density Multiple Family Residential) subject to the related Planned Rezoning Overlay (PRO) Agreement, and corresponding PRO Concept Plan.  The property is located in Sections 10 and 11, on both the west and east sides of Old Novi Road, south of Thirteen Mile Road and totals approximately 3.15 acres. 
( Click for this packet item)
 
2.  Approval to award the construction contract for the Ingersol Creek Streambank Restoration (Ten Mile Road to Willowbrook Drive) and Buckingham Court Storm Sewer Replacement project to V.I.L. Construction, Inc., in the amount of $270,011.
( Click for this packet item)
 
3.  Approval of Change Order No. 2 and the final payment to Koala-T Construction, Inc., for the Eight Mile Pathway (Garfield Road to Napier Road) project and the Kirkway Boardwalk Repairs in the amount of $177,752.31, plus interest earned on retainage.
( Click for this packet item)
 
4.  Approval to award the purchase of the replacement mobile sound stage to Century Industries in the amount of $119,000, using the GSA buying cooperative and amend the budget.
( Click for this packet item)
 
5.  Consideration to Adopt Ordinance No. 19-193, an ordinance to amend the City of Novi Code of Ordinances, Chapter 22, “Offenses,” Article 1, “In General,” to add a new Section 22-9, “Marijuana Establishments Prohibited,” to prohibit marijuana establishments within the boundaries of the City pursuant to the Michigan Regulation and Taxation of Marihuana Act, Initiated Law 1 of 2018, MCL 333.27951, et seq.; and to provide penalties for violation of such ordinance.  SECOND READING
( Click for this packet item)
 
6.  Approval of resolution to authorize Budget Amendment #2019-2.
( Click for this packet item)
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.
 
COMMITTEE REPORTS
 
MAYOR AND COUNCIL ISSUES

 
1.  Appointments to Council Committees
 
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.
 
COMMUNICATIONS: 
 
CONSENT AGENDA
:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 
 
A. Approve Minutes of:
     1. January 7, 2019 – Regular meeting
         ( Click for this packet item)
     2. January 12, 2019 – Special meeting
          ( Click for this packet item)   

B. Enter Executive Session immediately following the regular meeting of January 28, 2019 in the Council Annex for the purpose of discussing labor negotiations, property acquisition and privileged correspondence from legal counsel.
( Click for this packet item)
 
C. Approval to award geotechnical engineering services to Testing Engineers & Consultants, Inc. (TEC) for geotechnical testing of subgrade soils and assistance with groundwater monitoring associated with the Nine Mile Road Sewer project (Evergreen Court to Kensington) in the amount of $47,498.
( Click for this packet item)
 
D. Approval of a Memorandum of Understanding (MOU) agreement with the Novi Community School District (NCSD) for the Safe Routes to School Program.
( Click for this packet item)
 
E. Approve the reprogramming of Program Year 2017 Community Development Block Grant (CDBG) in the amount of $8,629.25 and authorize the Mayor to execute all agreements and or contracts which result from the reprogramming. 
( Click for this packet item)
 
F. Approval to award the construction contract for the Clearing of Flint/Bond Street and Crescent Boulevard project to Arbor Master Tree Service, Inc., in the amount of $85,762.50.
( Click for this packet item)
 
G. Approval to award civil engineering services to Spalding DeDecker for construction engineering services associated with the Ingersol Creek Streambank Restoration (Ten Mile Road to Willowbrook Drive) and Buckingham Court Storm Sewer Replacement project in the amount of $32,225.74.
( Click for this packet item)
 
H. Approval to award civil engineering services to AECOM for construction engineering services associated with the Clearing of Flint/Bond Street and Crescent Boulevard project in the amount of $11,275.41.
( Click for this packet item)
 
I. Approval to award civil engineering services to OHM Advisors to develop the 2019 Transportation Asset Management Plan (TAMP) in the amount of $17,825.
( Click for this packet item)
 
J. Approval of the final payment to Giannetti Building Development, LLC, to be assigned to the Surety (The Guarantee Company of North America USA) for the Country Place Force Main Replacement project in the amount of $15,025.07, plus interest earned on retainage.
( Click for this packet item)
 
K. Approval of a Storm Drainage Facility Maintenance Easement Agreement (SDFMEA) from Orotex Corporation, for the Orotex Building Expansion project located on Venture Drive (parcel 50-22-26-378-005).
( Click for this packet item)
 
L. Approval of Warranty Deeds and Quit Claim Deeds for two parcels within Novi Corporate Park located on the north side of Twelve Mile Road and east of West Park Drive to dedicate sixty feet of right-of-way along the north side of Twelve Mile Road to the Road Commission for Oakland County (parcels 50-22-09-451-031 and 50-22-09-451-032).
( Click for this packet item)
 
M. Approval of Claims and Accounts – Warrant No. 1028
( Click for this packet item)
 
ADJOURNMENT
 
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
February
11 – City Council – Council Chambers – 7 p.m.
12 – Zoning Board of Appeals – Council Chambers – 7 p.m.
13 – Planning Commission – Council Chambers – 7 p.m.
18 – City Offices Closed
21 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
25 – City Council – Council Chambers – 7 p.m.
27 – Planning Commission – Council Chambers – 7 p.m.
28 – Library Board – Council Chambers – 7 p.m.
 
March
  4 – City Council – Council Chambers – 7 p.m.
12 – Zoning Board of Appeals – Council Chambers – 7 p.m.
13 – Planning Commission – Council Chambers – 7 p.m.
18 – City Council – Council Chambers – 7 p.m.
21 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
27 – Planning Commission – Council Chambers – 7 p.m.
28 – Library Board – Council Chambers – 7 p.m.
 
 
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.