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Agenda - Monday, July 13, 2015
CITY COUNCIL AGENDA
 
CITY OF NOVI
Regular City Council Meeting
 Monday, July 13, 2015 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
 
 
CALL TO ORDER       
                                                                                                                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL:                Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Markham, Mutch, Poupard, Wrobel
 
APPROVAL OF AGENDA
 
PUBLIC HEARING
 
1. Huntley Manor Special Development Option (Gateway East Zoning District) for Woodland and Wetland permits associated with the submitted Preliminary Site Plan
( Click for this packet item)
 
2.   Establishment of an Industrial Development District – 13 Mile Road and Haggerty Road.
( Click for this packet item)
 
PRESENTATIONS
 
REPORTS:
 
1.   MANAGER/STAFF
 
2.   ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-Q) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

 
1.  Approval of the request of GR Meadowbrook, LLC for approval of a Special Development Option (SDO) Agreement for the Huntley Manor development, consisting of a 210-unit multiple family gated community. The property is located on the south side of Grand River Avenue, west of Meadowbrook Road in the Gateway East (GE) District.
( Click for this packet item)

2. Approval of the request of GR Meadowbrook, LLC for Huntley Manor, Site Plan JSP 14-56 for a Preliminary Site Plan, Phasing Plan, Wetland Permit, Woodland Permit and Stormwater Management Plan approval in the GE, Gateway East District, with a Special Development Option.  The property is located on the south side of Grand River Avenue, west of Meadowbrook Road, consisting of 26.62 acres.  The applicant is proposing a 210-unit multiple family, gated community.  
( Click for this packet item)
 
3. Approval of Resolution to establish Industrial Development District for Magna Seating of America, Inc. at the northwest corner of 13 Mile Road and Haggerty Road.
( Click for this packet item)
 
4.  Approval of an ownership transfer of 2014 B-Hotel and SDM Licensed business, substituting Epoch Hospitality, LLC for Epoch Catering, LLC, as a Co-Licensee with BOCO Enterprises, Inc. for the location at 46100 Grand River Avenue, Novi, MI 48374 (Suburban Collection Showplace).
( Click for this packet item)
 
5. Approval for the Parks, Recreation & Cultural Services Department to receive $118,000 under the Novi Parks Foundation Naming Rights Agreement towards construction of phase 1A of the ITC Corridor Pathway.
( Click for this packet item)
 
6.  Approval to award a construction contract for Catherine Industrial Drive Cul-de-sac Reconstruction project to Fonson Company, Inc., the low bidder, in the amount of $187,698, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
( Click for this packet item)
 
7. Approval to award a construction contract for the NC-1 Neighborhood Connector Pathway (East Lake Drive to Novi Road) project to Warren Contractors and Development, the low bidder, in the amount of $321,183, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney; and approval of a resolution authorizing the rollover of FY14-15 funds in the amount of $305,100 for these budget line items, and a budget amendment for an additional $46,000 in Drain Funds.
( Click for this packet item)
 
8. Approval to award a construction contract for 2015 Sidewalk Construction and ADA Compliance project to Audia Concrete Construction, Inc., the low bidder, in the amount of $224,417, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney; and approval of a resolution authorizing the rollover of FY14-15 funds in the amount of $263,728 for these budget line items.
( Click for this packet item)
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
 

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES
 
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS: 
 
CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 
 
A. Approve Minutes of:
1. June 22, 2015 – Regular meeting 
( Click for this packet item)

B. Enter Executive Session immediately following the regular meeting of July 13, 2015 in the Council Annex for the purpose of discussing City Manager and City Clerk performance evaluations, and privileged correspondence from legal counsel.
( Click for this packet item)

c. Approval of two resolutions authorizing termination of portions of an existing water main easement (recorded at Liber 40666, Page 297 Oakland County Records) and an existing sanitary sewer easement (recorded at Liber 40754, Page 543 Oakland County Records) at the request BCP Novi, LLC., as part of the American Tire Distributors site located at 25250 Regency Drive (parcel 22-24-276-023).
( Click for this packet item)

D. Approval to purchase Courts and Law Enforcement Management Information System (CLEMIS) and Fire Records Management System (FRMS) fees and services from Oakland County for the 2015-16 fiscal year in the amount of $63,445.
( Click for this packet item)

E. Approval to enter partnership with Crime Stoppers of Michigan for $2,500 from State Forfeiture Funds.
( Click for this packet item)

F. Approval of Ordinance 15-104.10 to amend the City of Novi Code of Ordinances Chapter 21, “Nuisances” Article II, “Related to Property” Division 1 “Lot Clearing” in order to amend the title and the definition of plant materials affected. SECOND READING
( Click for this packet item)

G. Approval of Resolution regarding Cooperative Agreement for provision of Recreation Fields with Temporary Parking Opportunity.
( Click for this packet item)

H. Approval of Resolution regarding Temporary Michigan State Fair Promotional Signage allowing city-wide temporary relief from the Sign Ordinance from August 31 through September 7, 2015.
( Click for this packet item)

I. Approval of Resolution Authorizing “2015 Michigan State Fair” to occur on the Suburban Collection Showplace property at 46100 Grand River Avenue.
( Click for this packet item)

J. Approval of the Parks, Recreation & Cultural Services Department donation acknowledgment and acceptance of the naming rights agreement with Tom Holzer Ford for a three (3) year period in the amount of $10,000 payable in two (2) equal installments of $5,000 per year on or before October 31, 2015 and October 31, 2016.
( Click for this packet item)

K. Approval of an Accounts Receivable Agreement with Detroit Edison Company for the relocation of power poles located outside of the existing right-of-way in the amount of $15,513.19, as part of the 11 Mile Road Pathway Construction project; and approval of a resolution authorizing the rollover of FY14-15 funds in the amount of $15,520 for this budget line item.
( Click for this packet item)

L. Approval to award an amendment to the engineering services agreement with Orchard, Hiltz & McCliment for construction engineering services for the Catherine Industrial Drive Cul-de-sac Reconstruction project in the amount of $23,037.
( Click for this packet item)

M. Approval to award an amendment to the engineering services agreement with Orchard, Hiltz & McCliment for construction engineering services for the NC-1 Neighborhood Connector Pathway (East Lake Drive to Novi Road) project in the amount of $49,677; and approval of a resolution authorizing the rollover of FY14-15 funds in the amount of $29,960 for the pathway engineering budget line item.
( Click for this packet item)

N. Approval to award an amendment to the engineering services agreement with URS Corporation for construction engineering services for the 2015 Sidewalk Construction and ADA Compliance project in the amount of $29,947.
( Click for this packet item)

O. Aproval of request to waive Liquor License Application fee for the ownership transfer from Epoch Catering, LLC to Epoch Hospitality, LLC as a Co-Licensee at Suburban Collection Showplace.
( Click for this packet item)

P. Approval of the “Second Amendment to the Planned Rezoning Overlay (PRO) Agreement Novi Real Estate, LLC” for Medilodge to amend the Exhibit B Document to provide for an additional 34 parking spaces on the north side of the existing development located on the north side of Eleven Mile Road between Beck and Wixom Roads in Section 17.  The project consists of the development of a 120 bed, 78,560 square foot convalescent (nursing) home building. 
( Click for this packet item)

Q. Approval of Claims and Accounts – Warrant No. 943 
( Click for this packet item)
 
ADJOURNMENT
 
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
July
  3 – City Offices Closed
  8 – Planning Commission – Council Chambers – 7 p.m.
13 – City Council – Council Chambers – 7 p.m.
14 – Zoning Board of Appeals – Council Chambers – 7 p.m.
15 – Library Board – Council Chambers – 7 p.m.
16 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
22 – Planning Commission – Council Chambers – 7 p.m.
27 – City Council – Council Chambers – 7 p.m.
 
 
August
10 – City Council – Council Chambers – 7 p.m.
11 – Zoning Board of Appeals – Council Chambers – 7 p.m.
12 – Planning Commission – Council Chambers – 7 p.m.
19 – Library Board – Council Chambers – 7 p.m.
20 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
21 – Novi Public Library Closed
24 – City Council – Council Chambers – 7 p.m.
26 – Planning Commission – Council Chambers – 7 p.m.
 
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.