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Agenda - Monday, June 8, 2015
CITY COUNCIL AGENDA
 
CITY OF NOVI
Regular City Council Meeting
 Monday, June 8, 2015 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
 
CALL TO ORDER       
                                                                                                                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL:  Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Markham, Mutch, Poupard, Wrobel
 
APPROVAL OF AGENDA
 
INTERVIEWS FOR BOARDS AND COMMISSIONS
 
1.  Mark Pehrson – Planning Commission
2.  Mike Lynch – Planning Commission
3.  James Zanoni – Planning Commission
4.  Shelley Thomopoulos – Parks, Recreation & Cultural Services Commission
5.  Joi McGillivary – Parks, Recreation & Cultural Services Commission
6.  Gary Frick – Parks, Recreation & Cultural Services Commission
7.  Jay Dooley – Parks, Recreation & Cultural Services Commission; Board of Review; Planning
     Commission
 
PUBLIC HEARING
 
PRESENTATIONS
 
REPORTS:
 
1.   MANAGER/STAFF
 
2.   ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-L) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

 
1.         Approval to award a contract for professional services to Clearzoning for review of the Master Plan for Land Use and facilitation of a Vision Plan, in an amount not to exceed $77,700. 
( Click for this packet item)
 
2.         Approval to award a contract for the purchase and implementation of Avaya IP Office Unified Communications to SunTel Services in the amount of $142,941.18 based on the results of a Qualification Based Selection (QBS) process. Subject to final review and approval as to form by the City Attorney and City Manager.
( Click for this packet item)
 
3.         Discussion of the future of Novi Cable/Video Operations.
( Click for this packet item)
 
4.         Approval to renew the City’s 2015-16 Property and Liability insurance coverage with the Stevenson Company in the amount of $326,724.
( Click for this packet item)
 
5.         Approval to award a construction contract for 2015 Neighborhood Road Program—Contract 1 (White Pines Drive) to Fiore Enterprises, LLC, the low bidder, in the amount of $871,629, subject to final review and approval of form of agreement by the City Manager’s office and the City Attorney.
( Click for this packet item)
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES
 
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.
 
COMMUNICATIONS: 
 
CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office.

A. Approve Minutes of:
May 18, 2015 – Regular meeting
( Click for this packet item)

B. Enter Executive Session immediately following the regular meeting of June 8, 2015 in the Council Annex for the purpose of discussing labor negotiations.
( Click for this packet item)

C. Approval of an agreement with Suburban Collection Showplace to host the 2015 Evening of Appreciation, an annual event honoring Boards, Commissions, Committees and Employees for their dedication to Novi, on Friday, December 11, 2015 for the estimated amount of $18,360.
( Click for this packet item)

D. Adoption of Resolution seeking reimbursement from Oakland County for expenses associated with the City of Novi’s annual Mosquito Control Program.
( Click for this packet item)

E. Approval to award an amendment to the engineering services agreement with Spalding DeDecker for construction engineering services for the 2015 Neighborhood Road Program—Contract 1 (White Pines Drive) in the amount of $93,898.
( Click for this packet item)

F. Acceptance of Liberty Park Single Family Residential—Phase II subdivision streets and adoption of Act 51 New Street Resolution accepting Bartlett Drive and Wolcott Drive as public, adding 0.74 miles of roadway to the City's street system.
( Click for this packet item)

G. Approval of Traffic Control Orders 15-03 through 15-05 for the streets within Liberty Park Single Family Residential—Phase 2 subdivision.
( Click for this packet item)

H. Approval of a request from Diversified Members Credit Union for a variance from Section 11-94(b)(3)(1) of the Design and Construction Standards, which requires storm sewers receiving surface runoff to be a minimum diameter of 12 inches, to allow the applicant to install a 6-inch diameter storm sewer in order to make a connection for the outlet and to avoid conflicts with AT&T conduits, for the Diversified Members Credit Union project (parcel 50-22-23-176-033).
( Click for this packet item)

I. Approval of contract with Basso Design Group LLC. for development of an “online community attraction tool,” or web-based marketing tool, to provide information about the Greater Novi Community (including the School Districts located therein), its features, attributes, resources, amenities, and the services that the City and the School Districts have to offer both current and prospective residents and businesses; and amend the budget.
( Click for this packet item)

J. Approval of contract with Novi Community School District, Northville Public Schools, and Walled Lake Consolidated Schools to share the costs for the development of the creation of an “online community attraction tool” by Basso Design Group.
( Click for this packet item)

K. Approval of Master Equity Lease Agreement between the City of Novi and Enterprise FM Trust, and related Maintenance Agreement between the City and Enterprise Fleet Management, and also Corporate Partner Program Services Agreement between the City and EAN Services, L.L.C, all relating to lease segments of the City’s light equipment vehicle fleet, subject to final review as to form, including minor non-substantive changes, by the City Attorney and City Manager.
( Click for this packet item)

L. Approval of Claims and Accounts – Warrant No. 941
( Click for this packet item)
 
ADJOURNMENT
 
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
June
  9 – Zoning Board of Appeals – Council Chambers – 7 p.m.
10 – Planning Commission – Council Chambers – 7 p.m.
17 – Library Board – Council Chambers – 7 p.m.
18 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
22 – City Council – Council Chambers – 7 p.m.
24 – Planning Commission – Council Chambers – 7 p.m.
 
July
  3 – City Offices Closed
  8 – Planning Commission – Council Chambers – 7 p.m.
13 – City Council – Council Chambers – 7 p.m.
14 – Zoning Board of Appeals – Council Chambers – 7 p.m.
15 – Library Board – Council Chambers – 7 p.m.
16 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
22 – Planning Commission – Council Chambers – 7 p.m.
27 – City Council – Council Chambers – 7 p.m.
 
 
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.