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Agenda - Monday, August 12, 2013
CITY COUNCIL AGENDA
 
CITY OF NOVI
Regular City Council Meeting
Monday, August 12, 2013 | 7 P.M.
Council Chambers | Novi Civic Center |45175 W. Ten Mile Road
(248) 347-0460
 
 
CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Fischer, Margolis, Mutch, Wrobel

APPROVAL OF AGENDA

PUBLIC HEARING

PRESENTATIONS

1. Proclamation of Commendation for Eagle Scout Charles William Heil, III for the clearing of a trail in Chase Farms and construction of bat houses and signage.
( Click for this packet item)

2. Proclamation to Proclaim August 13, 2013 as Novi Cheesecake Day.
( Click for this packet item)

REPORTS:

1. MANAGER/STAFF
   a.  Introduction of Lauren Royston, Economic Development Director

2. ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-V) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

1. Consideration to approve “Resolution Authorizing Submission of Charter Amendment Ballot Proposals to Electors,” submitting 5 ballot proposals to update, modernize, and streamline City of Novi Charter to the voters at the November 5, 2013 general election, pursuant to recommendation from the Ad Hoc Charter Review Committee.
( Click for this packet item) - Part 1
( Click for this packet item) - Part 2
( Click for this packet item) - Part 3

2. Approval of Change Order No. 1 to Cadillac Asphalt for the 2013 Neighborhood Road Program—Contract 2 (Asphalt) in the amount of $433,126.
( Click for this packet item)

3. Consideration of a Policy for Non-regulatory Directional and Informational Signage Guidelines for Signage within the Public Right-of-Way.
( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS: 

CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 

A. Approve Minutes of:
    1. July 22, 2013 – Regular meeting 
    ( Click for this packet item)

B. Approval of adoption of an Enhanced Access to Public Records Policy and Fee Resolution for hard copy maps and digital data searches.
( Click for this packet item)

C. Approval of adoption of a Resolution and Freedom of Information Act (FOIA) Policy and Fee Schedule for providing copies of public records.
( Click for this packet item)

D. Approval of adoption of a Resolution for Miscellaneous Police Department Services and Fee Schedule separate from Freedom of Information Act (FOIA) requests and/or other copies.
( Click for this packet item)

E. Approval of the final payment to Hard Rock Concrete, Inc. for the 2012 Neighborhood Road Program, in the amount of $57,097.10.
( Click for this packet item)

F. Approval to apply for a grant under the 2014 Michigan Justice Training Competitive Grant Program with the office of the Michigan Commission on Law Enforcement Standards (MCOLES) for law enforcement in-service training with a required match of 25% for a potential impact to the City of Novi of $2,500, which will be recouped through registration fees.
( Click for this packet item)

G. Approval to purchase three (3) used unmarked vehicles from Varsity Lincoln, Novi, MI for the Novi Police Department Investigative Section in the amount of $58,204, less trade-in value of $8,204 for a net cost to the City of $50,000 based on the lowest quote.
( Click for this packet item)

H. Approval of Employment Agreement between the City of Novi and Rochelle Pernak, Cultural Arts Coordinator.
( Click for this packet item)

I. Approval of Adoption of Ordinance Amendments to update Chapter 22 in accordance with recent changes in legislation:
( Click for this packet item)

A) Approval of adoption of Ordinance 13-160.02, an ordinance to amend the City of Novi Code of Ordinances, Chapter 22, “Offenses, Article VI, “Offenses Against Public Safety,” Division 1, "Generally," Section 22-112, “Fireworks,” in order to incorporate changes to state law regarding the prohibition of the ignition and discharge of fireworks except on certain days and the hours of discharge.  SECOND READING

B) Approval of adoption of Ordinance 13-23.29, an ordinance to amend the City of Novi Code of Ordinances, Chapter 22, “Offenses”, Article V, “Offenses Against the Public Peace”, Section 22-96, “Noise Disturbances Prohibited”, to limit the current exception for lawful fireworks by reference to certain times when the discharge will be permitted.  SECOND READING

J. Approval of Resolution regarding Temporary Michigan State Fair Promotional Signage allowing city-wide temporary relief from the Sign Ordinance from August 27 through September 2, 2013.
( Click for this packet item)

K. Approval of a traffic control device maintenance agreement with the Road Commission for Oakland County for the existing traffic signal at Grand River and 12 Mile/Novi Promenade.
( Click for this packet item)

L. Approval of a revised Good Faith Offer in the amount of $6,565 for a permanent pathway easement and a temporary grading permit on the Appel property (parcel 22-27-200-012) located at 23675 Novi Road for the purpose of constructing a pedestrian safety path on the west side of Novi Road between Nine Mile and Ten Mile.
( Click for this packet item)

M. Approval of a revised Good Faith Offer in the amount of $3,435 for a permanent pathway easement and a temporary grading permit on the Appel property (parcel 22-27-200-010) for the purpose of constructing a pedestrian safety path on the west side of Novi Road between Nine Mile and Ten Mile.
( Click for this packet item)

N. Approval to award a contract for design engineering services for the Wixom Road and Glenwood Drive Signal to Orchard, Hiltz & McCliment for a design fee of $12,736.
( Click for this packet item)

O. Approval of a traffic control device maintenance agreement with the Road Commission for Oakland County for the existing traffic signal at 12 Mile Road and Cabot Drive.
( Click for this packet item)

P. Approval of a Labor Agreement between the City of Novi and the Police Officers Labor Council for a term of July 1, 2013 through June 30, 2016.
( Click for this packet item)

Q. Approval of a Labor Agreement between the City of Novi and the Police Clerks and Dispatchers for a term of July 1, 2013 through June 30, 2016.
( Click for this packet item)

R. Approval to award bid for ball field fencing replacement and repair at ITC Community Sports Park and Ella Mae Power Park to RMD Holdings, Ltd. d/b/a Nationwide Construction Corporation, in the amount of $25,908.
( Click for this packet item)

S. Approval of the request of the applicant, ACR Investments, for a one-year extension to the termination date provided in the PRO Agreement for Triangle Place, JSP13-53, a 2,575 square foot office or retail development, proposed to be located on a 0.48 acre parcel of land located on the east side of Haggerty Road, north of Eight Mile Road.
( Click for this packet item)

T. Approval of a Completion Agreement with Nadlan II, LLC for SP06-58A, Lot #38 of the Beck North Development located north of West Road and west of West Park Drive, in accordance with the requirements of Chapter 26.5.
( Click for this packet item)

U. Approval to award an amendment to the engineering services agreement to URS Corporation for additional construction phase engineering services related to Change Order No.1 for the 2013 Neighborhood Road Program—Contract 2 (Asphalt) in the amount of $41,645.
( Click for this packet item)

V. Approval of Claims and Accounts – Warrant No. 897
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

August
13 – Zoning Board of Appeals – Council Chambers – 7:00 p.m.
14 – Planning Commission – Council Chambers – 7:00 p.m.
15 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7:00 p.m.
21 – Library Board – Council Chambers – 7:00 p.m.
26 – City Council – Council Chambers – 7:00 p.m.
28 – Planning Commission – Council Chambers – 7:00 p.m.

September
  2 – City Offices Closed
10 – Zoning Board of Appeals – Council Chambers – 7:00 p.m.
11 – Planning Commission – Council Chambers – 7:00 p.m.
16 – City Council – Council Chambers – 7:00 p.m.
18 – Library Board – Council Chambers – 7:00 p.m.
19 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7:00 p.m.
30 – City Council – Council Chambers – 7:00 p.m.

NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.